When you calculate with large numbers in Excel, you might want to only show the values as thousands or millions. 2,000 should be shown as 2. Unfortunately, Excel doesn’t offer such option with a single click. In this article you learn how to display numbers as thousands or millions by creating a custom number format.
In a hurry? Copy this for thousands #,##0,;-#,##0, and this for millions #,##0,,;-#,##0,, and paste it into the custom number format field.
Ways of displaying thousands and millions
There are different ways for achieving your desired number format:
The first option would be dividing the results by thousands. This solution is easy to handle, but prone to errors.
A better way is not changing the values, but only displaying them as thousands. Therefore, you have to define a custom number format (the numbers are corresponding with the picture):
- Select the cells which you want to display in thousands.
- Open the format cell dialogue by pressing Ctrl + 1 or right-click on the cell and select “Format Cells”. On the “Number” tab, click on “Custom” on the left hand side.
- For “Type” write: #,##0,;-#,##0, and confirm with OK.
# and 0 are placeholders for numbers (0 is always shown, no matter if there is a digit to display, whereas # is only shown when there is a number) and , (comma) stands for thousand separators. If you want to add a decimal separator, add a . (dot).
Once you’ve set up your format, you can also use the increase and decrease decimal buttons for displaying more or less digits (4). To display millions, use this code: #,##0,,;-#,##0,, (just one more comma).
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Format codes for thousands and millions in Excel
- Thousands number format:
- Millions number format:
- Billions number format:
If you work on a computer with a point as thousands separator: Replace the 3 commas of the billions number format with points.
Revert thousands and millions back to normal numbers
Because this was asked multiple times in the comments, let me quickly show how to revert thousands and millions back to normal numbers. It’s actually quite straight-forward:
- Select the cells you have formatted in thousands and millions and you want to get back to normal numbers.
- Press Ctrl + 1 on the keyboard. The Format Cells window opens.
- Go to the Number tab and select Number on the left-hand side. Define the desired number format.
If this doesn’t work it probably means that the underlying number is
- either not a number (text, e.g.)
- or not in thousands.
If it’s not a numeric value, you’ll probably need to work more on it (please see this article). If it’s just not in thousands, dividing or multiplying by 1000 might help.
Expert tip: Number formatting with Professor Excel Tools
Another way of quickly formatting number is provided with ‘Professor Excel Tools‘. The Excel add-in offers three buttons for one-click-formatting options:
A: You can either define your favorite number preferences within the settings or use the two pre-formatted buttons. That way, you don’t have to remember any codes but just select your cell ranges and click the button for the desired cell format.
B: Format as thousands with just one click. Select the numbers to format and click this button.
C: Format as thousands with just one click. Select the numbers to format and click this button.
Try ‘Professor Excel Tools‘ for free and get to know all the amazing features. Download it by clicking the button below (no sign-up, no installation).
This function is included in our Excel Add-In ‘Professor Excel Tools’
(No sign-up, download starts directly)
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