Rename Excel Worksheets: Methods, Rules and Recommendations
A basic task in Excel: Renaming worksheets. Just changing the name is quite simple. But what if you have to do it for dozens of sheets? And what rules are there for worksheet names? What character can you use? In this article we’ll have a close look at how to rename Excel worksheets.
Contents
How to rename worksheets?
Rename worksheets with your mouse
Rename worksheets with Alt –> h –> o –> r.
Changing a worksheet name in Excel is quite straight forward. There are actually three ways:
- Double click on the sheet name and type a new name.
- Right click and the sheet name and click on ‘Rename’.
- For Mac users: Click on ‘Format’ in the Mac menu bar. Next click on Sheet and then on ‘Rename’.
Rename worksheets with keyboard shortcuts
But what do you do, if you have to rename several worksheets in Excel? Renaming a worksheet can be troublesome, especially when you have to double-click on each sheet name separately. There is a keyboard shortcut (on Windows):
Press these keys on your keyboard one after another:
–>
–>
–>
.
With a little bit of practice, you can save some time. Especially as you don’t have to grab the mouse.
There is another related keyboard which might help you in this context. Insert new worksheets:
+
.
Hold on a second. Was this information helpful so far?
If yes: Why don't you subscribe to our monthly, free Excel newsletter? You get all this:
The best Excel tips, tricks and tutorials.
1x per month.
No spam. Promised.
Subscribe now!
In case the sign-up form above doesn't work, please use this page. Sorry for the inconvenience.
Requirements for sheet names
General requirements
There are some general requirements for worksheet names:
- The sheet names can not have more than 31 characters.
- A worksheet name must be unique, there can’t be two sheets with the same name.
- You can’t leave the name blank. There must at least be one character. But you can use just a space character.
- You can’t use the name ‘History’ as Excel needs this for the Track Changes function.
- There are certain characters you are not allowed to use (see next chapter).
Characters you can’t use in worksheet names
Error message when you try to use a character in worksheet names, which is not allowed.
You can’t use any of the following character. In newer versions of Excel you can’t even type these character. In older version, you’ll get an error message similar to the one on the right hand side.
- :
- \
- /
- ?
- *
- [
- ]
That’s it for the strict conditions of worksheet names in Excel. However, there are some more recommendations for worksheet names.
Recommendations and best practice
General recommendations
Let’s start with some obvious recommendations:
- Use consistent naming. E.g. let all input data sheet names begin with “Input_” (“Input_ERP_2016”).
- Make sheet names self-explanatory. E.g. don’t just call it “Sheet1” but better “Calculation_of_szenarios”.
- Therefore we recommend using complete words and prepositions (“of”) if it makes it easier to understand the file.
- Admittedly, a little bit contradicting: Keep worksheet names short wherever possible. Especially for large Excel files it’s nice to see as many sheet tabs as possible at the same time.
The workbook structure should be consistent and easy to understand. Use proper names reflecting the structure.
Characters you should not use in worksheet names
Many special characters (here: “-“) in worksheet names create single quotation marks around the worksheet name.
We usually advise not to use character as spaces or special characters as ‘!’, ‘%’ or ‘-‘. The reason is, that if you link to a sheet with such name, Excel will insert single quotation marks. Formulas like INDIRECT will be more difficult to create. So why not omit such character from the beginning?
- – (minus)
- ,
- !
- “
- $
- %
- &
- (
- )
- =
- `
- +
- #
- @
- {
- }
- (space)
- ~
- |
- <
- ¢
- ^
Excel too slow? Speed it up. Get the book now!
Tired of waiting for Excel? Use the 30 best methods described in this book to speed up Excel calculations!
- Learn how Microsoft Excel performs calculations
- Use the simple and effective step-by-step guide to master each method
- Get to know the impact each method will have on performance
Learn more or get it on Amazon!
Special characters that don’t generate single quotation marks
There are characters in worksheets names which don’t generate single quotation marks (here: _ (underscore)).
You really want to use special characters for worksheet names in Excel? What about the following one? Any of them suitable for you? The advantage of these characters: They don’t require or add the single quotation mark.
- _
- .
- §
- ¡
- ¶
- ≠
- ¿
- ±
- ‘
- – (en dash)
- ∞
- ≤
- °
- …
Summary
Renaming Excel worksheets is simple. Every Excel user has to deal with it. But there are some strict rules and requirements. Furthermore there are recommendations which should simplify your work in Excel.
