How to Quickly Insert Check Mark Symbols in Excel Cell

When it comes to presenting your Excel results beautifully, you might want to use check mark (or tick ) symbols or (as the opposite) “x” characters. Here is how to quickly do that – either inserting them directly into cell or returning them from an Excel formula.

Manually insert check marks

In this chapter, I will introduce you to two methods of inserting check marks into Excel cells: Use the Windings 2 font or with special characters.

Insert check mark with the Windings 2 font style

Type P for the check mark and O for the X and change the font to Windings 2.
Type P for the check mark and O for the X and change the font to Windings 2.

Windows comes with many different font styles pre-installed. One of them is “Windings 2” which provides check mark and cross-out symbols.

  • Type a capital P into an empty cell and set the font to to “Windings 2”. Instead of a P, it will show this check mark: Checkmark symbol with Windings 2 font
  • Similar for inserting the X: Type a capital O into a cell and switch the font to “Windings 2”.
Character to typeWindings 2 symbol
PCheckmark symbol with Windings 2 font
O

Check marks as special characters with unicode numbers

A second option is to use unicode characters. Either just copy and paste the symbols below or do it the following way. Type this function into an Excel cell (and replace the number 10003 with any number from the table below)

=UNICHAR(10003)
NumberUnicode character
10003
10004
10005
10006
10007
10008
Unicode numbers to put into the UNICHAR function.

Insert check mark symbols the quick way

Insert check mark with just two clicks with Professor Excel Tools.
Insert check marks with just two clicks with Professor Excel Tools.

The fastest way is probably like this: On the Professor Excel ribbon, click on “Insert Symbol” and click on the character you want to insert:

Quickly insert check marks with Professor Excel Tools.
Quickly insert check marks with Professor Excel Tools.

For more options (and many more symbols), click on “More Symbols”. You will see the following windows on the right.

Besides check marks, you can add the most popular >350 symbols, organized in these categories:

  • Arrows
  • Checkmarks
  • Dots
  • Encircled characters
  • Encircled numbers
  • Greek characters
  • Harvey Balls
  • Keys
  • Mathematic
  • Roman Numerals
  • Signs and Emojis
  • Stars

Professor Excel Tools Box

This function is included in our Excel Add-In ‘Professor Excel Tools’

(No sign-up, download starts directly)

More than 35,000 users can’t be wrong.


Return check mark in Excel formula

Above we have learnt different methods to insert check mark characters. But what, if you want to return them with an Excel formula?

Let’s say, you want to return a check mark if cell B5 equals 1 – otherwise the X symbol as if crossed out.

If you’d like to use the Windings 2 option (see above), please feel free to use this function (please remember to apply the Windings 2 font style to the cell).

=IF(K4=1,"P","O")

For the UNICODE option, please just copy and paste one of the following formulas. They work mostly the same – it’s more a matter of your own taste:

=IF(I4=1,"✓","✕")
=IF(I4=1,"✔","✖")
=UNICHAR(IF(K4=1,10004,10006))

Image by Gerd Altmann from Pixabay

Henrik Schiffner is a freelance business consultant and software developer. He lives and works in Hamburg, Germany. Besides being an Excel enthusiast he loves photography and sports.

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